DataNova for Private Equity
The platform to manage your LPs and your portfolio companies.
Each LP gets their report in their language, their currency and with what their side letter asks for, and each company reports its month from its ERP, validated and with the source of every figure. Our engineers put it to work on what your fund already has.
Helping private equity firms meet the demands of their LPs, their investment committees and the companies they own.
Every LP, with their report.
Capital account statements, capital calls and the quarterly report come from the same close, in each investor’s language and currency.
Every company, with its month.
Each company’s figures arrive validated every month from its ERP, on the fund’s definitions and with the document behind every number.
Every DDQ, from your own documents.
Answers come from the PPM, the LPA and prior answers, with the source next to each one and sign-off before it goes out.
LP manager
Every investor gets what is theirs, and all of them read the same figure.
The LP manager keeps a profile for each investor with their language, their currency and what their side letter asks for. Each report comes from the same fund close, so two LPs never receive different figures.
- One profile per LP with their language, currency, vehicle and side letter obligations.
- Each LP’s capital account statement, calls and distributions, without filling them in by hand.
- The quarterly report on the ILPA template when the LP asks for it.
- What each LP asked, what they received and what concerns them, from the first meeting.
| Investor | Language | Currency | Side letter | Report |
|---|---|---|---|---|
| Pension fund | Spanish | COP | ILPA template | Sent |
| Family office | English | USD | Sector exclusion | Awaiting sign-off |
| Insurer | Spanish | USD | Most favored nation | Sent |
| Fund of funds | English | USD | ESG report | Missing an annex |
Portfolio companies
Every portfolio company reports its month, and your team sees where value leaks.
DataNova connects to each company’s ERP and spreadsheets. Figures arrive every month on the fund’s definitions, the close is followed step by step, and each company’s repetitive work moves to the system, one process at a time.
- Each company’s monthly report, validated and with the source of every figure.
- Each company’s close, with the step where it loses days.
- Reconciliations and the daily cash position, with the company’s team on the exceptions.
- One company process at a time, such as payroll or payables, put to work by our engineers.
| Company | Close | Report to fund | Differences | Status |
|---|---|---|---|---|
| Company A | Closed | Received | None | Validated |
| Company B | Closed | Received | Intercompany | Review |
| Company C | Closing | Pending | Waiting for close | |
| Company D | Closed | Received | EBITDA definition | Review |
What changes
What happens in a fund today, and what happens with DataNova.
Each row is work that comes back every fund and every quarter.
A figure changes in the LPA and has to be found in the PPM, the pitch book and every DDQ already answered.
The figure changes once, and every place it appears shows up.
Each DDQ is answered by rereading the PPM, the LPA and the policies, and two LPs get different answers to the same question.
Every answer comes from your documents and prior answers, with its source and its sign-off.
Each company’s report is rebuilt to the fund’s definitions, per vehicle, in two languages and two currencies.
Figures arrive validated every month, and the LP report comes from them.
No one has in one place which side letter obligation applies to which LP.
Every obligation is recorded with the LP it applies to and the date it falls due.
The close waits for the supplier invoice, and consolidation starts when the last country closes.
Reconciliations run on their own, and each company’s team handles the differences.
The buyer asks for the same EBITDA in every document, and the company’s history is rebuilt against the clock.
The data room stays current every quarter, and every answer carries its document.
What it looks like
Every DDQ answer, with its source.
Your team sees each question with the proposed answer, the documents it comes from and what still needs sign-off. When two documents disagree, the question is flagged before it goes out.
| Question | Source | Status |
|---|---|---|
| Portfolio valuation policy | LPA and valuation policy | Sourced |
| Target fund size | PPM and LPA | Documents disagree |
| Conflicts of interest | PPM and IC minutes | Awaiting sign-off |
| Key team and time commitment | Prior answer | Sourced |
| Investment process | PPM and IC memo | Sourced |
On what you already have
DataNova runs on the systems of the fund and its companies.
Our engineers connect DataNova to what the fund and its portfolio companies already use, with nothing to migrate. The platform does the repetitive work, and your team reviews the exceptions.
- Fund administrator
- Fund accounting
- Data rooms
- Each company’s ERP
- PPM, LPA and side letters
- Spreadsheets
Stages of a fund
Six stages of a fund.
From the first LP meeting to the last exit. Start with the stage your fund is in, because each one works on its own.
- Stage 1 of 6
Pre-marketing
Go to market with a track record that holds up to any diligence. Rebuild performance once, back every claim with its source, and resolve inconsistencies before launch.
Track record
Rebuild the track record once from audited statements and fund accounts, with every figure linked to the document that supports it.
Pitch book evidence
Every claim in the pitch book is checked against the fund’s own files, flagging what has no proof and what two documents state differently.
- Stage 2 of 6
Fund documents
Build the PPM, LPA and side letters on the same facts as the pitch book. Track every change, compare terms with the prior fund, and keep every figure consistent across documents.
Document consistency
Every term and figure is checked across the PPM, LPA and side letters. When a figure changes, every place it appears shows up.
Term comparison
The new LPA is compared with the previous fund’s, term by term, with a record of what changed and why.
- Stage 3 of 6
Fundraising
Run the fundraise from one source of answers. Respond to DDQs from your own documents, keep every LP conversation in one place, and route every answer through sign-off.
DDQ and ODD responses
Questionnaires are answered from your own documents and prior answers, with the exact source of every answer and sign-off before it goes out.
LP pipeline
Each LP from first meeting to close, with what they asked, what they received and what concerns them.
- Stage 4 of 6
Investment and diligence
Evaluate more opportunities with the same team, and give the IC a memo it can trace. Extract data room figures, track diligence questions, and link every number to its document.
Diligence extraction
Figures and terms from the data room go into one structured source, and every diligence question is tracked through to the committee.
IC memo support
The memo sections that repeat from deal to deal come drafted, with every number linked to its document. Your team writes the judgment.
- Stage 5 of 6
Portfolio management
Drive value across the portfolio with every company’s numbers connected to the fund. Automate monthly reporting, simplify the close and treasury, and free finance teams from manual work.
Monthly reporting to the fund
Each company’s figures arrive every month from its ERP and spreadsheets, validated and with a source for every number.
Close and treasury
Find where the month-end close loses days, automate the reconciliations and the daily cash position, and leave the company’s team with the exceptions.
- Stage 6 of 6
Exit
Go to market with a data room built over the life of the investment. Keep diligence current every quarter, answer buyer questions from one source, and track every request.
Exit data room
The information from the acquisition diligence stays current every quarter, ready when you sell.
Buyer diligence
Buyer questions are answered from the same source, with the document behind every answer.
Every figure with its source
From the LP report down to the invoice.
Any figure in the quarterly report opens up to the document that supports it.
- 01
Quarterly LP report
Portfolio EBITDA
- 02
Company report
Monthly EBITDA, on the fund’s definition
- 03
General ledger
The accounts in the company’s ERP
- 04
Invoice and contract
The document behind the entry
The software, in a fund.
- DataNovaReporting, DDQs, diligence and the portfolio company close, on the systems already in place./01
- BrainNovaWhat each partner and each company’s people know, written down and cited./02
- SectorNovaThe companies in a sector and their peers, with the source of every figure, for the thesis and the buyer list./03
How it starts
One fund task in production, with our engineers.
Pick one task, connect the systems behind it, and put it to work on your real data.
- 01
Pick the task
Usually a portfolio company’s monthly report to the fund, or the next DDQ that comes in if the fund is raising.
- 02
Connect the systems
Our engineers connect the company’s ERP or the fund’s documents, with nothing to migrate, and interview the people who do the task.
- 03
Put it to work
The task runs on real data, and the next one is built on the same model.
Other industries
- Infrastructure and concessions
Progress certificates, supplier statements and project cost
- Healthcare and dispensing
Authorizations, denials, claim filing and payer receivables
- Education
Tuition, receivables and each school’s board report
- Manufacturing and distribution
Real cost, inventory and margin by customer
About XPTNova
XPTNova is a Colombian software company. Our engineers work inside each client until every process runs in production. Each client’s data is isolated from every other client’s, runs in our cloud or in yours, and is never used to train models.
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Start with the stage your fund is in.
Pick one task, we connect the systems behind it, and our engineers put it in production.