DataNova for Manufacturing and Distribution
Know what every order costs and what every customer leaves you, before the close.
DataNova posts every consumption against its order, squares the stock ledger with the warehouse and calculates real cost and margin during the month. Our engineers put it to work on the ERP you already have.
Helping manufacturers and distributors know the real cost of every order, square their inventory and know what each customer leaves them.
The real cost of every order.
Material, labor and overhead by production order, with the allocation base in plain view.
A stock ledger that matches.
Every consumption is posted against its order, and every physical count difference is explained before the adjustment.
The margin of every customer.
Invoiced price less real cost, rework, returns and discounts, without waiting for the close.
What changes
What happens in the plant today, and what happens with DataNova.
Each row is cost hidden between the plant, the warehouse and accounting.
Each order’s consumption is posted days later, from a sheet taped to the lot.
The warehouse issue is recorded against the order when the material leaves.
The difference with the stock ledger is adjusted without knowing whether it was waste or a double entry.
Every difference is explained before the adjustment.
A lot that is run again disappears into the month’s cost.
Every rework keeps its lot and its cause, and goes into the order’s cost.
Profit is known when accounting closes.
Real cost and margin show by order and by customer during the month.
Sales writes to production to find out where an order is.
Every order shows which station it is at.
The scale, the delivery note and the invoice give three different quantities.
Each delivery note is matched with its invoice and the scale when it is issued.
What it looks like
Every production order, with its consumption and its cost.
Each order shows whether its consumption is posted, whether the physical count matches and whether it can be costed. The ones missing go to the warehouse or the plant before the close.
| Order | Item | Consumption | Physical count | Status |
|---|---|---|---|---|
| Posted | Matches | Ready to cost | ||
| No consumption | Matches | Check warehouse | ||
| Posted | Differs | Explain difference | ||
| Posted | Matches | Ready to cost |
On what you already have
DataNova runs on your ERP, your warehouse and your plant.
Our engineers connect DataNova to the ERP and to the warehouse and scheduling sheets, with nothing to migrate. The platform does the matching, and your team handles the differences.
- ERP
- Stock ledger and warehouses
- Production orders
- Machine scheduling
- Scale and delivery notes
- E-invoicing
- Bank portal
The order cycle
Six stages, from order to margin.
From the quote to the month-end close. Start with the stage that costs you most, because each one works on its own.
- 01Quote and order
- 02Purchasing and supply
- 03Production
- 04Inventory and shipping
- 05Billing and receivables
- 06Close and costing
- Stage 1 of 6
Quote and order
Quote on real cost and know where every order is. An item’s price starts from its last lots, and sales sees each order’s station without asking.
Quotes on real cost
An item’s price starts from the consumption and rework of its last lots.
Order status
Sales sees which station each order is at without asking the plant.
- Stage 2 of 6
Purchasing and supply
Pay only for what came in, and buy before you run out. Order, receipt and invoice are matched on their own, and the reorder point nets out what is committed.
Three-way match
Purchase order, goods receipt and electronic invoice are matched on their own, and the missing document is flagged.
Reorder point
A warning when the stock ledger balance, less what open orders have committed, falls below the minimum.
- Stage 3 of 6
Production
Post every consumption against its order, as it happens. The warehouse issue is recorded when material goes to the machine, and every day brings the list of orders with no consumption.
Consumption at issue to the machine
The warehouse issue is recorded against the production order when the material leaves.
Lots with no consumption
A daily list of finished or invoiced orders with no consumption posted.
- Stage 4 of 6
Inventory and shipping
Have a stock ledger that matches the warehouse. The physical count is entered from a phone, every difference is explained before the adjustment and every delivery note is matched with its invoice.
Physical count against the ledger
The count is entered from a phone, and every difference is explained before the adjustment.
Delivery note against invoice
Each delivery note is matched with its invoice when it is issued.
- Stage 5 of 6
Billing and receivables
Identify every payment and keep every salesperson’s receivables up to date. Each bank statement line is matched with its invoice or advance, and what does not match goes to the salesperson.
Identified collections
Each bank statement line is matched with its invoice or advance, and what does not match goes to that customer’s salesperson.
Receivables by salesperson
Each salesperson sees the aging of their receivables and the orders held for payment.
- Stage 6 of 6
Close and costing
Know the real cost of every order and the margin of every customer. Material, labor and overhead are allocated with the base in plain view, and margin nets out rework, returns and discounts.
Real cost by order
Material, labor and overhead, with the allocation base written next to it.
Margin by customer and item
Invoiced price less real cost, net of rework, returns and discounts.
Every figure with its source
From an item’s margin down to the supplier invoice.
Any figure in the management report opens up to the document that supports it.
- 01
Management report
The item’s gross margin
- 02
Production order
Its real cost
- 03
Stock ledger
The warehouse issue for the lot
- 04
Goods receipt
With the supplier invoice
The software, in a plant.
- DataNovaConsumption by order, inventory, the close and margin, on the ERP you already have./01
- BrainNovaHow the plant schedules, consumes and reworks, told by voice from a phone by operators and warehouse staff, and cited by name and role./02
- SectorNovaYour gross margin, inventory turnover and overhead against companies in your industry code, with a warning when they are not comparable./03
How it starts
One plant task in production, with our engineers.
Pick one task, connect the systems behind it, and put it to work on your real data.
- 01
Pick the task
Usually closing consumption and inventory by production order.
- 02
Connect the systems
Our engineers connect the ERP and the warehouse sheets, and interview the people who do the work in the plant.
- 03
Put it to work
The real cost of each order comes out on real data and feeds margin by item and by customer.
Other industries
- Private equity
LP management, portfolio companies and DDQs
- Infrastructure and concessions
Progress certificates, supplier statements and project cost
- Healthcare and dispensing
Authorizations, denials, claim filing and payer receivables
- Education
Tuition, receivables and each school’s board report
About XPTNova
XPTNova is a Colombian software company. Our engineers work inside each client until every process runs in production. Each client’s data is isolated from every other client’s, runs in our cloud or in yours, and is never used to train models.
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Start with the stage that costs you most.
Pick one task, we connect the systems behind it, and our engineers put it in production.