DataNova for Infrastructure and Concessions
Bill everything you build and know what every project leaves you.
DataNova matches what happens at the work front with the certificates, the supplier statements and the unit price analysis, on the systems you already have. Our engineers put it to work, and your team handles the differences.
Helping contractors and concessionaires bill everything they build, know the margin of every project and answer to the supervising engineer and to lenders.
Everything built, on the certificate.
Every quantity measured at the front arrives with photo, time and signature, ready for the billing certificate.
Every supplier statement, checked.
Equipment, hauling and standby are paid against what was really received at the front.
Every project’s margin, up to date.
The real cost per installed unit against the bid, while the project is still running.
What changes
What happens on a project today, and what happens with DataNova.
Each row is money lost between the work front and the office.
The supervising engineer measures alone, and if the contractor was not there, the supervisor’s quantity counts.
The pre-certificate is signed in the field by both parties, with photo and time.
Work not written down at the front never reaches the billing certificate.
Every quantity is recorded the same day from a phone.
An invoice goes out without the signed pre-certificate, and the client returns the whole invoice.
The invoice goes out with the approved certificate, and every certificate has its payment date.
The standby clock is kept by the owner of the truck or the machine.
The supplier statement is matched against delivery tickets, hour meters and arrival times.
The report is filled in the next day, from memory, and reaches the office days later.
The resident engineer records it at the front, and the office sees it the same day.
No one compares the bid against what was built, and cost sits in work in progress.
The real cost per installed unit is compared with the bid, project by project.
What it looks like
Every supplier statement, checked against the front.
The supplier’s statement is compared with the delivery tickets, hour meters and arrival times recorded at the front. What matches goes to payment, and what does not goes to whoever resolves it.
| Item | Supplier | Work front | Status |
|---|---|---|---|
| Dump truck, material hauling | Matches | ||
| Backhoe, hours | Hours differ | ||
| Dump truck standby | No arrival time | Needs support | |
| Motor grader, hours | Matches | ||
| Extra hauling trip | No delivery ticket | Differs |
On what you already have
DataNova runs on the systems of the company and of every project.
Our engineers connect DataNova to the accounting ERP, the schedule and the forms filled in today on paper or in Excel, with nothing to migrate. The platform does the matching, and your team handles the differences.
- Accounting ERP
- Project schedule
- Daily site report
- Unit price analysis
- Supplier statements
- Delivery tickets and hour meters
- E-invoicing
- WhatsApp and email
Stages of a contract
Five stages of a contract.
From bid to close-out, and in a concession on into operation. Start with the stage that costs you most, because each one works on its own.
- 01Bid and proposal
- 02Contract and preconstruction
- 03Work at the front
- 04Certificates and billing
- 05Close-out and operation
- Stage 1 of 5
Bid and proposal
Price with what the last project really cost. Every unit price item learns from real productivity, and every bid keeps its outcome and the reason when it is lost.
Unit price library
Every unit price item with the real productivity of past projects, so the price learns from what was built.
Bids with their outcome
Every proposal with its status, its outcome and the reason when it is lost.
- Stage 2 of 5
Contract and preconstruction
Start the contract with the advance payment, bonds and permits in plain view. Know how much advance is left to amortize and what expires before it does.
Advance to amortize
The advance payment balance of each contract goes down with every certificate and can be seen at any time.
Expirations
Bonds, licenses and social security filings with a warning before they expire.
- Stage 3 of 5
Work at the front
Record what happens at the front on the same day. Every quantity, trip and machine hour is logged with photo and time, and the supplier statement is matched against what was received.
Daily report on the phone
The resident engineer and the inspector record quantities, equipment, hauling and materials from the front, with photo and time.
Supplier statement check
The equipment and hauling supplier’s statement is matched against delivery tickets, hour meters and arrival times.
- Stage 4 of 5
Certificates and billing
Bill everything you built, with the evidence the supervisor asks for. The pre-certificate is signed in the field, and every filed certificate carries its payment date.
Pre-certificate in the field
The measurement by station with photo, time and both parties’ signatures, ready for the certificate.
Projected collections
Every filed certificate with its contractual payment date, so you know when the money comes in.
- Stage 5 of 5
Close-out and operation
Close the contract and recover the retainage. Close-out items sit in one place, and the final margin is compared with the bid.
Close-out file
Pending items, bonds to close and subcontracts to settle, in one place.
Final margin against the bid
The real cost per installed unit against the bid unit price, project by project.
Every figure with its source
From the lender report down to the truck’s delivery ticket.
Any quantity in a report opens up to the field record that supports it.
- 01
Lender report
The project’s executed progress
- 02
Progress certificate
Approved by the supervising engineer
- 03
Field pre-certificate
Quantities measured by station
- 04
Daily front report
With the delivery ticket and the hour meter photo
The software, on a project.
- DataNovaCertificates, supplier statements, expirations and the cost of every project, on the systems you already have./01
- BrainNovaThe standby, hauling and measurement rules that live in the site log and on WhatsApp, written down with the name and role of who told them./02
- SectorNovaYour figures next to your peers’ in public registries and superintendencies, with a warning when they are not comparable./03
How it starts
One project task in production, with our engineers.
Pick one task, connect the systems behind it, and put it to work on your real data.
- 01
Pick the task
Usually checking the equipment and hauling suppliers’ statements against what was received at the front.
- 02
Connect the systems
Our engineers connect the ERP, the statements and the site forms, and interview resident engineers, inspectors and cost analysts.
- 03
Put it to work
The check runs on the project’s real data, and the next task is built on the same model.
Other industries
- Private equity
LP management, portfolio companies and DDQs
- Healthcare and dispensing
Authorizations, denials, claim filing and payer receivables
- Education
Tuition, receivables and each school’s board report
- Manufacturing and distribution
Real cost, inventory and margin by customer
About XPTNova
XPTNova is a Colombian software company. Our engineers work inside each client until every process runs in production. Each client’s data is isolated from every other client’s, runs in our cloud or in yours, and is never used to train models.
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Start with the stage that costs you most.
Pick one task, we connect the systems behind it, and our engineers put it in production.